Asian Hornet Alert Privacy Policy

Our contact details

Name: Tony Warren

Address: 11 Ridgeway Avenue, Gravesend, Kent DA12 5BD

Email        kent@asianhornetalert.org.uk

Phone Number: 07793 434800

The type of personal information we collect

We currently collect and process the following information:

• User Name
• Name
• Address, including Postcode
• Map location (as specified by user)
• Phone number(s)
• Email Address

How we get the personal information and why we have it

The personal information we process and store is provided to us directly by you by registering on www.AsianHornetAlert.org.uk or on the CATCH App (www.catch.asianhornetalert.org.uk), or by you completing an invitation form at a public event or presentation.  It is stored and used for one of the following reasons:

• To share news and information
• For you to assist in publicising this cause.
• For you to report receive feedback on the spread of the Asian Hornet and actions being taken

PLUS, WITH AUTHORISATION

• To monitor Asian Hornet (AH) activity by use of a stations (traps and wick/open stations) at your property or that of your family and neighbours
• To assist in verification that sightings are Asian Hornets.
• To undertake trapping operations beyond your property (as above)
• To manage, administer or oversee any of the above activities

We use the information that you have given us in order to;

• Combat the invasion of the Asian Hornet, including but not limited to:
  • Confirming sighting are Asian Hornets
  • Assisting in trapping AHs and in monitoring their presence
  • Tracking an AH to it’s nest, so this can be destroyed by a suitably qualified and insured organisations

We may share this information with other organisations involved in combating the AH, including but not limited to:

• Defra – Department for Environment, Food & Rural Affairs
• NBU – National Bee Unit
• BBKA – British Beekeeping Association

Visibility of your data:

• All AHA CATCH users can see others “Username” and “Location”
• AHA CATCH Coordinators, Controllers and Admin Users, and NBU Inspectors can also see others “email address” and “phone number(s)”

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

• Your consent. You can remove your consent at any time by deleting your account. You can do this by using the CATCH – Asian Hornet Alert App or by contacting Tony Warren on kent@AsianHornetAlert.org.uk or 07793 434800
• We need it to perform a public task.
• We have a legitimate interest.

How we store your personal information

Your information is securely stored.

We keep your personal data, address and contact details for 18 months beyond the last date of activity on the CATCH App. We will then dispose your information by deletion of all personal information. We will retain the activity filed against your User Name as necessary for information and statistical purposes.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at kent@AsianHornetAlert.org.uk or 07793 434800 if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at kent@AsianHornetAlert.org.uk or 07793 434800.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113                                ICO website: https://www.ico.org.uk